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Vol 23 No 5 May/June 2018

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The ICSA Guide to Document Retention 3rd ed

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ISBN13: 9781860724732
Previous Edition ISBN: 9781860724060
Published: November 2011
Publisher: ICSA Publishing Ltd
Country of Publication: UK
Format: Paperback
Price: £54.95

In stock.

All organisations need to keep certain records for legal and commercial reasons. The difficulty lies in knowing which documents should be kept and for how long.

The third edition of this ICSA Guide continues to provide comprehensive advice and guidance on the law and best practice relating to the retention and storage of key business documentation. Combining law and practice with procedure and best practice, the Guide includes guidance on retention policies and schedules, the need for review and disposal and coverage of factors that influence document retention such as risk assessments and data protection.

The second part of the Guide provides retention tables for a range of regulatory areas, including company compliance, health and safety, contracts and property. Each table makes recommendations for document retention periods based on legal requirements and good commercial practice.

The new edition has been updated to reflect the latest law and regulation, including case law and new standards relating to electronic storage.

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Company Law
Part I: Retention principles
1. Introduction
2. Retention policies and procedures
3. Retention and disposal schedules
4. Review and disposal procedures
5. Project management
6. Documents as evidence;
7. Limitation periods and risk assessments
8. Data protection
9. Storage of records
10. Electronic records
11. Life of a company

Part II: Guidance on retention periods
1. Companies Act records
2. Share registration and dividends
3. Meetings and minutes
4. Accounting and tax records
5. Employment and pension records
6. Health and safety records
7. Contracts, sales and insurance
8. Property records
9. Information management records
10. Financial services and money laundering.